Last updated: July 2026
A landscaping invoice needs your business info, client name and service address, itemized services with unit and rate, materials on their own lines, sales tax if it applies, total due, and payment terms. Download the free landscaping invoice pdf or Word template below, see a filled sample with current US benchmarks, or send one from your phone in Billgami.
Download
Most landscaping invoice examples online are empty layouts. This one is filled in, so you can see how mowing, cleanup labor, mulch materials, install labor, equipment, and disposal each land on the page.
Invoice
Sample landscaping invoice with estimate reference and approved change
Invoice #
2026-071
From
Your Business Name
hello@yourbusiness.com
(555) 123-4567
Your business address
Bill to
Sample Client
sample@example.com
(555) 987-6543
Sample service address
| Description | Qty | Rate | Total |
|---|---|---|---|
Lawn mowing and edging Residential visit | 1 | $65.00 | $65.00 |
Spring cleanup labor 3 hours on-site (2 quoted, 1 added with client approval) | 3 | $55.00 | $165.00 |
Hardwood mulch (dyed) Materials, 3 cubic yards | 3 | $45.00 | $135.00 |
Mulch installation labor Bed prep and spread, 3 cubic yards | 3 | $60.00 | $180.00 |
Equipment and haul fee Trailer plus truck for the visit | 1 | $45.00 | $45.00 |
Green-waste disposal Dump ticket, one load (actual ticket ran above the estimate) | 1 | $35.00 | $35.00 |
Payment terms
Net 14. Payable by bank transfer, Zelle, cash, or check.
What goes where
From block
Your business name and contact details. Add a license or registration number where your state requires one.
Bill to block
The client plus the property service address. Rental and commercial bills often go to a manager who never sees the site.
Invoice number
A unique sequential number. The downloadable template also carries the service date, invoice date, and due date in this header.
Itemized line items
Each service with unit, rate, quantity, and total. Keep mulch, sod, and plants as their own materials lines, and equipment, haul, and disposal as separate fees instead of padding labor.
Sales tax line
Only if your state taxes landscaping services or materials. The 7 percent on the mulch materials line here is illustrative only.
Total due
Subtotal plus any tax. This sample reconciles to the approved estimate plus the two documented changes.
Payment terms
The due date and accepted payment methods. The downloadable files also carry the approved estimate reference and the on-site change note in this block.
The client approved a $555.00 estimate. The final invoice is $625.00 before tax. This matrix shows exactly where the $70.00 difference came from, which is the conversation every landscaper eventually has with a client. Download the same matrix as a working Excel change log above.
| Scope item | Quoted | Actual | Difference | Reason or approval | Invoice treatment |
|---|---|---|---|---|---|
| Lawn mowing and edging1 visit at $65.00 | $65.00 | $65.00 | $0.00 | As quoted | Bill as quoted |
| Spring cleanup labor2 hour quoted, 3 actual at $55.00 | $110.00 | $165.00 | +$55.00 | Client added one extra hour on-site (approved 2026-07-20) | Bill actual hours with the approval note |
| Hardwood mulch (dyed)3 cubic yard at $45.00 | $135.00 | $135.00 | $0.00 | As quoted | Bill as quoted; materials line, taxable where your state taxes materials |
| Mulch installation labor3 cubic yard at $60.00 | $180.00 | $180.00 | $0.00 | As quoted | Bill as quoted |
| Equipment and haul fee1 job at $45.00 | $45.00 | $45.00 | $0.00 | As quoted | Bill as quoted |
| Green-waste disposal1 job at $20.00 | $20.00 | $35.00 | +$15.00 | Actual disposal ticket exceeded the estimated allowance | Bill the actual ticket with a note |
| Totals | $555.00 | $625.00 | +$70.00 | Plus $9.45 tax (illustrative 7 percent on materials only; confirm your local rule) brings the final invoice to $634.45. | |
Client-added work: bill the original scope at the quoted rate, add the new work as its own line, and reference when the client approved it. Keep the client's written approval, like a text or email, with the job record.
Material overruns and disposal tickets: when the actual cost exceeds the estimated allowance, bill the actual with a one-line reason. Keep the dump ticket or supplier receipt in case the client asks.
Weather skips and partial visits: note the skipped or rescheduled date on the next invoice and show any agreed credit as its own line, so the client never wonders whether they paid for a visit that did not happen.
Prepaid credits and commercial purchase orders: apply prepayments as a negative line item, and always carry the PO number on commercial invoices so the property manager can match the invoice to the approval.
Add your business details, the client, and the property service address.
Reference the approved estimate or the recurring visit the invoice covers.
Separate labor, materials, equipment, and disposal into their own lines.
Reconcile any approved changes, deposits, credits, and applicable tax.
Add the due date and payment method, export the PDF, and send it.
These are current US pricing benchmarks for common landscaping services, reviewed July 2026. Each range links to the exact source page that supports it. Ranges vary by region, lot size, and job scope. Use them as a starting benchmark, not a fixed rate.
| Service | Unit | Billing basis | Range | Source |
|---|---|---|---|---|
| Routine lawn care and treatments | ||||
| Lawn mowing service visit | per visit | Recurring weekly or biweekly | $75 to $200 | Fixr Lawn MaintenancePublished 2025-01-31 · Accessed 2026-07-23 |
| Mowing labor | per hour | Hourly crews | $25 to $60 | Fixr Lawn MaintenancePublished 2025-01-31 · Accessed 2026-07-23 |
| General lawn care labor | per hour | Hourly | $45 to $85 | Fixr Lawn MaintenancePublished 2025-01-31 · Accessed 2026-07-23 |
| Aeration | per visit | One-off service | $80 to $250 | Fixr Lawn MaintenancePublished 2025-01-31 · Accessed 2026-07-23 |
| Fertilization treatment | per application | Per treatment | $200 to $500 | Fixr Lawn MaintenancePublished 2025-01-31 · Accessed 2026-07-23 |
| Seasonal cleanup and tree work | ||||
| Yard cleanup | per visit | One-off job | $200 to $500 | Fixr Lawn MaintenancePublished 2025-01-31 · Accessed 2026-07-23 |
| Leaf removal | per visit | Seasonal | $150 to $550 | Fixr Lawn MaintenancePublished 2025-01-31 · Accessed 2026-07-23 |
| Tree trimming | per visit | Per job | $175 to $750 | Fixr Lawn MaintenancePublished 2025-01-31 · Accessed 2026-07-23 |
| Small tree removal (under 30 ft) | per tree | Per job | $150 to $400 | Fixr Tree RemovalPublished 2025-01-31 · Accessed 2026-07-23 |
| Tree chipping added to a removal service | per job | Add-on to tree removal | $50 to $100 | Fixr Tree RemovalPublished 2025-01-31 · Accessed 2026-07-23 |
| Debris removal after tree work | per job | Add-on line | $150 to $300 | Fixr Tree RemovalPublished 2025-01-31 · Accessed 2026-07-23 |
| Mulch | ||||
| Shredded hardwood mulch (material) | per cubic yard | Materials line | $40 to $60 | Fixr MulchingPublished 2025-08-29 · Accessed 2026-07-23 |
| Black dyed mulch (material) | per cubic yard | Materials line | $40 to $60 | Fixr MulchingPublished 2025-08-29 · Accessed 2026-07-23 |
| Mulch installed (material plus labor) | per cubic yard | Combined line | $80 to $120 | Fixr MulchingPublished 2025-08-29 · Accessed 2026-07-23 |
| Mulch spreading crew | per hour | Two-person crew labor | $55 to $75 | Fixr MulchingPublished 2025-08-29 · Accessed 2026-07-23 |
| Mulch delivery | flat fee | Delivery line | $50 to $150 | Fixr MulchingPublished 2025-08-29 · Accessed 2026-07-23 |
| Sod and lawn installation | ||||
| Sod installed (material plus labor) | per sqft | Per project | $0.85 to $1.75 | Fixr Sod InstallationPublished 2025-01-31 · Accessed 2026-07-23 |
| Sod installation labor | per hour | Hourly | $40 to $80 | Fixr Sod InstallationPublished 2025-01-31 · Accessed 2026-07-23 |
Lawn service invoice examples by billing scenario
Recurring weekly mowing
Invoice monthly under the client agreement, with each visit date listed as its own line so the client can verify every visit.
Spring cleanup plus mulch install
One invoice on completion. Keep cleanup labor, mulch materials, install labor, and disposal as separate lines.
Aeration and overseeding visit
Same-day flat invoice per service line. Reference the estimate if the client approved a package price.
Commercial grounds maintenance
Monthly invoice with visit dates and the purchase order number so the property manager can match it to the approval.
Storm cleanup
Bill labor hours plus haul and disposal as separate lines, with the storm date noted for insurance paperwork.
Weather-delayed job
Invoice the original scope after the rescheduled visit and note the original and actual dates so nothing looks double-billed.
Every range above was read directly from Fixr cost guides on 2026-07-23 and linked from the exact row it supports. Fixr is one of our four locked consumer-side pricing sources alongside Angi, HomeGuide, and Thumbtack; the other three blocked automated access at review time, so only ranges we could verify on the live page are shown. Ranges reflect what US landscaping pros charge, reviewed July 2026. Regional variation is significant, so treat the numbers as a starting benchmark and adjust for your market.
Bundling materials into the labor line
Split mulch, sod, and plants onto their own lines with quantity and unit price. Clients accept material costs they can see.
Forgetting to itemize dump and disposal fees
Green-waste disposal is a real cost. Bill it as its own line with the ticket amount, not buried in labor.
No note when a job was rescheduled for weather
Note the original and actual service dates on the invoice so the client never wonders whether a skipped visit was billed.
Weekly mowing invoices without visit dates
List each visit date on the monthly rollup so the client never has to ask whether a visit happened.
Guessing sales tax rules
States differ on whether landscaping labor, materials, or both are taxable. Confirm your state and city rule before adding tax.
No estimated-versus-actual note on materials-heavy jobs
When mulch, sod, or disposal comes in above the estimate, show the approved change instead of silently raising the total.
Reusing an invoice number already assigned to another job
Number invoices sequentially and never reuse one. Duplicate numbers create payment-matching confusion for you and the client.
Missing the service address when the bill goes elsewhere
Rental and commercial invoices often go to a manager who never sees the property. Include both addresses.
| Need | Free template | Billgami app |
|---|---|---|
| Editable | Yes | Yes |
| Reuse a saved client on the next invoice | Duplicate the file manually | Saved records, one tap |
| Reuse a saved service line | Copy and paste manually | Saved services, one tap |
| Automatic line-item totals | Manual math | Automatic |
| PDF export | Manual export | Built-in |
| Convert an estimate to an invoice | Not supported | In-app conversion |
| Track paid, unpaid, partial | On paper or in a spreadsheet | Built-in manual status |
| Works at the job site | Edit on a computer, print, or retype by hand | Built for iPhone |
| Cost | Free | Free tier plus $249.99 lifetime option |
Prefer full accounting? Pick QuickBooks if you need bookkeeping, tax filing, or payroll. Running a dispatched crew with routes and scheduling? Pick Jobber or Housecall Pro. For a solo landscaper who just needs a professional PDF invoice, both are heavier than the job needs.
What Billgami looks like on iPhone
| Situation | Send it |
|---|---|
| One-off job (cleanup, mulch, sod) | On completion, same day where you can. |
| Recurring mowing route | Monthly under the client agreement, or after each visit if that is the arrangement. |
| Job with an approved estimate | On completion, referencing the estimate number and any approved change. |
| Commercial maintenance | Monthly, with visit dates and the PO number. |
| Weather-delayed work | After the rescheduled visit, with both dates noted. |
Common payment methods
FAQ
Clear answers on invoice templates, pricing, and how solo service pros send professional PDFs from a phone.
A landscaping invoice should include your business name and contact information, the client's name and the property service address, the service date or billing period, itemized services with unit and rate, materials on their own lines, equipment and disposal fees, the subtotal, sales tax if it applies in your state, the total due, payment terms, and an estimate reference with any approved change noted.
Most landscapers invoice recurring mowing monthly under the client agreement, with each visit date listed as its own line. That way the client can verify every visit against the calendar. A lawn care invoice template works the same way, and this template covers both. If the client prefers per-visit billing, send the invoice the same day as the visit.
Yes. List mulch, sod, plants, and fertilizer as their own lines with quantity and unit price, and keep installation labor separate. Clients accept material costs they can see, and the split also matters for sales tax, since some states tax materials but not labor.
Invoice the original scope after the rescheduled visit and note both the originally scheduled date and the actual service date. If a recurring visit was skipped entirely and the client is owed a credit, show the credit as its own line so nothing looks double-billed.
It depends on your state. Some states tax landscaping services in full, some tax only materials, and some do not tax this work at all. Confirm your state and local rules before adding tax, and when it applies, show the rate and amount as a separate line. The tax shown in our sample is illustrative only.
Yes. Save the client and your common service lines once, then reuse them on the next invoice. Billgami is built for that iPhone workflow: add the client, add service and material lines, preview the PDF, and share it before you leave the property. The PDF download above also works as a lawn care invoice pdf for mowing-only clients.
No. Billgami is for invoices, estimates, quotes, receipts, PDF records, and manual status tracking. It is not tax, payroll, bookkeeping, or payment processing software.
Yes. Billgami is built around creating professional PDFs and sharing them through the iPhone share sheet or email workflows you already use.
Last updated: July 23, 2026
Billgami for landscapers
Product page for solo landscapers invoicing on iPhone.
Estimate to invoice workflow
Turn a landscaping estimate into an invoice after the client approves.
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Sister template for solo cleaners with the same structure and sample.
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Billgami pricing
Free tier, monthly, annual, or lifetime access.
Phuc Doan
Founder of Billgami·Last updated July 23, 2026
Save the client, reuse the lines, share the PDF. Billgami helps solo landscapers send professional invoices from iPhone without full accounting software.
Last updated: July 23, 2026 | Written by Phuc Doan
