Billgami
For landscapers

Landscaping invoice software that keeps the paperwork short.

Save recurring lawn care clients, itemize labor, materials, and equipment, send PDF estimates for seasonal work, invoice after every visit or monthly. Free tier plus lifetime option ($249.99) if you want to skip subscriptions.

Download on theApp StoreRead invoice guides

Last updated · July 13, 2026

Invoice

Marin Repair Co.

Paid
ClientCedar Home
DueJul 24
Labor$420
Materials$86
Service call$65
Total$571.00
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Billgami is landscaping invoice software for solo landscapers and small lawn care crews. It saves recurring client and property records, builds itemized labor + materials + equipment estimates, sends PDF invoices from iPhone, and converts approved estimates into invoices in one tap. Billgami never processes payments or holds funds. Clients pay you directly. Billgami is free to start with a lifetime tier ($249.99) available if you want to skip subscriptions entirely.

50-word summary

For solo landscapers and lawn care crews: save recurring clients, itemize labor + materials, send PDF invoices weekly or monthly, estimate seasonal packages, track paid manually. Works offline. No payment processing. Free tier plus lifetime option ($249.99).

PDF estimates and invoices from the truckRecurring client records that carry across seasonsFree tier plus lifetime option ($249.99), not subscription-only
01Sample

Sample invoice with real numbers

A filled-in example that mirrors what you would send a client. Every price is pulled from the industry data table below.

Invoice

Sample landscaping invoice after the same job

Invoice #

SAMPLE-0001

Cleanup and mulch install both came in on-scope. Client added a small hedge trim on-site.

DescriptionQtyRateTotal

Spring cleanup

Leaf removal, bed cleanup, edging

6$65.00$390.00

Mulch install

3 cubic yards hardwood mulch, spread and rake

3$95.00$285.00

Hedge trim (on-site addition)

Front hedge, approved during visit

1$85.00$85.00

Equipment: leaf blower and hauling

1$65.00$65.00
Subtotal$825.00
Total$825.00
Example only. Line item pricing varies by market, job scope, and business. Confirm your own pricing before quoting a client.

Invoice

Sample landscaping estimate from Billgami

Invoice #

SAMPLE-0001

A minimal spring cleanup + mulch install estimate. Labor + materials + equipment.

DescriptionQtyRateTotal

Spring cleanup

Leaf removal, bed cleanup, edging, estimated 6 hours crew

6$65.00$390.00

Mulch install

3 cubic yards hardwood mulch, spread and rake

3$95.00$285.00

Equipment: leaf blower and hauling

1$65.00$65.00
Subtotal$740.00
Total$740.00
Example only. Line item pricing varies by market, job scope, and business. Confirm your own pricing before quoting a client.

Who this is for

Solo lawn care and landscaping operators plus small outdoor service crews doing residential and small commercial work.

  • Solo lawn care operators with weekly recurring residential clients
  • Small landscaping crews (1-3 people) doing seasonal installs and cleanups
  • Landscape maintenance pros mixing weekly cutting with occasional projects (mulching, trimming, seasonal cleanup)
  • Property-maintenance operators who invoice residential and small commercial
  • Anyone tired of monthly subscription apps for outdoor service paperwork

Who this is not for

Outdoor service work has a wide range. If any of these fit, a heavier tool is a better match.

  • Landscaping companies with 10+ crews needing route optimization and real-time dispatch
  • Businesses running payroll for W-2 crew workers inside one app
  • Landscape architects submitting formal design proposals with e-signatures
  • Commercial-property maintenance contractors with SLA reporting requirements

For crew scheduling and route optimization, Jobber or Yardbook. For accounting, QuickBooks. Billgami stays in the estimate and invoice paperwork lane.

02How it works

From first tap to paid record

Save the client and property, itemize labor + materials + equipment, send the PDF estimate for seasonal or one-time work, invoice after each visit or bundle a month of recurring visits, mark paid as clients pay.

  1. 1

    Save the client and property

    Add each client with property address, service preferences (front only, front + back, extras), and access notes. Recurring weekly clients get set up once and stay set up.

  2. 2

    Save your service library: labor, materials, equipment

    Build your service library: weekly mow, seasonal cleanup, mulch install per yard, hedge trimming, aeration, fertilization visit. Drop into any invoice with one tap. Save materials markup and equipment charges separately.

  3. 3

    Send an estimate for seasonal or install work

    For spring cleanup, mulching, or fall aeration, send a PDF estimate first. Client sees itemized cost before the visit. One tap converts to the invoice after the work.

  4. 4

    Invoice weekly, monthly, or per visit

    For weekly mowing clients, send an invoice after each visit or bundle four visits at end-of-month. For install jobs, invoice on completion. All from the same client record.

  5. 5

    Mark paid when payment lands

    Client pays through check, Zelle, Venmo, or their preferred method. Billgami never processes the payment. You mark the invoice paid when the money actually arrives.

  6. 6

    Keep records for tax season and commercial clients

    Every estimate and invoice stays exportable. Commercial property manager clients often need a full year of invoices for their records. Export in a few taps.

Head-to-head

Billgami vs Jobber vs Yardbook vs QuickBooks for solo landscapers

FeatureBillgamiJobberYardbookQuickBooks
Made for solo landscapersYesField-service crewsLandscaping-specificFull accounting
PDF estimate + invoice from iPhoneYesYesYesYes
Recurring client recordsYesYesYesYes
Labor + materials + equipment itemizationYesYesYesYes
Works offline at the propertyYesPartialPartialNo
No dispatch or route optimization overheadYesNo, dispatch centralRoute featuresYes
No payment holdsYesPayment processingOptional paymentsQB Payments
No accounting bloatYesGrowing suiteLandscaping-specific suiteNo, full accounting
Lifetime option available ($249.99, no renewal)YesNoNoNo

Comparison based on public product pages and App Store metadata as of July 2026.

04Anatomy

What Billgami does for solo landscapers

Six things Billgami ships for landscaping workflows. Honest scope: this is not route optimization or scheduling. It is the estimate and invoice paperwork layer for outdoor service work.

  1. 1

    Save recurring clients and property details

    Weekly mowing clients, biweekly maintenance clients, and seasonal-only clients all get saved records. Property address, gate codes, service preferences, and dog notes travel with every invoice.

  2. 2

    Save service library for labor, materials, and equipment

    Weekly mow, spring cleanup, mulch install per cubic yard, hedge trim, aeration, fertilization visit, blower cleanup. Save materials markup and equipment charges separately. Drop into any invoice with one tap.

  3. 3

    Send professional PDF estimates from the truck

    Estimate at the property, share the PDF before you drive to the next stop. Works offline; PDF generation does not need cellular. Client gets a clean document readable on phone or desktop.

  4. 4

    Convert an approved estimate to an invoice in one tap

    When the client approves an install or seasonal cleanup, one tap converts the estimate to the invoice. Adjust actual labor or materials if the job differed. Line items stay consistent.

  5. 5

    Track paid, unpaid, and partial manually

    Weekly recurring clients often pay monthly. Commercial clients net 30. Billgami tracks status manually so your records reflect reality, not automated card-transaction guesses.

  6. 6

    Works offline at the property

    Rural properties, coverage dead zones, basement equipment sheds. Billgami builds estimates and generates PDFs offline. Records queue locally and sync when you have signal.

05Verified pricing data

US landscaping and lawn care industry: the market Billgami is built for

The US landscaping and lawn care industry has a large solo-operator segment. Public data from NALP and BLS gives useful ranges.

MetricValueSource
US landscaping and groundskeeping workers~1.1 million individuals, 2024BLS Occupational Employment and Wage Statistics 2024
US landscaping services nonemployer businesses (solo operators)~700K businesses (NAICS 561730), 2022 filingsIRS Nonemployer Statistics 2024
US landscaping industry market size~$130 billion in 2024Statista 2024
Typical seasonal invoicing pattern for solo landscapers60-75% of revenue concentrated March-October in most US regions; monthly invoicing peaks in summerNALP industry survey patterns 2024-2025
Typical residential mowing service cost per visit$40-$100 per visit for standard residential lot, 2024Fixr / HomeAdvisor cost guides 2024-2025
⌄How we sourced these prices · How Billgami's landscaper workflow was designed

Billgami's landscaper positioning is grounded in three sources. First, BLS occupational data on Landscaping and Groundskeeping Workers (~1.1 million individuals, 2024) and IRS Nonemployer Statistics for NAICS 561730 (~700K solo landscaping businesses). Second, NALP industry surveys showing seasonal invoicing concentration and typical service pricing. Third, App Store review analysis of Jobber, Yardbook, Invoice Simple, and Bookipi, plus Reddit r/lawncare and r/landscaping discussions about tools. The consistent pattern from solo landscapers: seasonal cash-flow makes subscription pricing feel expensive during slow months, and dispatch features are unused overhead for solo operators. Billgami's six features are built directly against those patterns.

  • US Bureau of Labor Statistics, Occupational Employment and Wage Statistics: Landscaping and Groundskeeping Workers, 2024
  • National Association of Landscape Professionals (NALP), industry surveys and Landscape Industry Overview, 2024-2025
  • IRS Statistics of Income, Nonemployer Statistics for NAICS 561730 (Landscaping Services), tax year 2022 published 2024
  • Statista, US landscaping services market size estimates, 2024
  • US Bureau of Labor Statistics, Occupational Employment and Wage Statistics: Landscaping and Groundskeeping Workers, 2024
  • IRS Nonemployer Statistics for NAICS 561730 (Landscaping Services), tax year 2022 published 2024
  • National Association of Landscape Professionals (NALP), industry surveys, 2024-2025
  • Statista US landscaping services market data, 2024
  • Reddit r/lawncare and r/landscaping aggregated discussions on tools, sampled 2024-2025
  • App Store public review data for Jobber, Yardbook, Invoice Simple, sampled 2025-2026

Pricing for landscapers: free to start, lifetime option if you want it

Solo landscapers already pay for equipment, fuel, insurance, and phone plans. Billgami is one App Store purchase. Own the app, keep your client and invoice records, never pay again for the paperwork layer.

Pricing

Free tier + Lifetime option ($249.99)

One purchase covers the full landscaper workflow: unlimited clients and properties, unlimited estimates and invoices, PDF export, offline mode, manual status tracking.

See full pricing
06Alternatives

Why solo landscapers pick Billgami over the alternatives

Billgami vs Jobber

Jobber is a strong platform for landscaping crews that need scheduling, dispatch, integrated payments, and CRM. For a growing landscape company with a crew of 3+, it earns its monthly subscription. For a solo landscaper doing weekly mowing and occasional install work, most of Jobber's surface area is unused. Billgami stays in the paperwork lane without the operations overhead.

When to pick Jobber: You have a landscaping crew, need scheduling and dispatch, and want an integrated business platform.

Billgami vs Yardbook

Yardbook is landscaping-specific: routing, scheduling, client management, invoicing tailored to lawn care and landscape maintenance. Also subscription-priced. Yardbook is well-designed for the trade and worth the cost if you use the scheduling and routing features. If you only need the invoice paperwork half of Yardbook, Billgami covers it without the trade-suite pricing.

When to pick Yardbook: You want landscaping-native scheduling and routing tools and are OK with the trade-software subscription.

Billgami vs QuickBooks

QuickBooks handles bookkeeping and tax filing. Landscapers who need bank-feed integration and Schedule C prep use it. Not designed for fast mobile estimate creation at the property. Billgami handles the on-site paperwork; QuickBooks (if you need it) handles the accounting behind it.

When to pick QuickBooks: You have complex accounting or tax needs and want bank-feed integration inside one paid subscription.

Try Billgami as your landscaping invoice app

Save recurring clients, itemize labor and materials, send PDF invoices from the truck, and stop paying monthly for routing features you never use. Free tier plus a lifetime option ($249.99) if you want to skip renewals.

Download on theApp StoreVisit billgami.com

Last updated: July 13, 2026 | Written by Phuc Doan

Billgami invoice history with paid, unpaid, and partial status on iPhone

FAQ

Common questions

What is the best landscaping invoice software for solo operators?

Yardbook is landscaping-native with scheduling and routing. Jobber is a broader field-service platform. Billgami is the answer for solo landscapers who want the estimate and invoice paperwork layer without paying monthly for scheduling and dispatch tools they do not use.

How do I invoice recurring lawn care clients?

Save the client and property once. For weekly mowing, either send an invoice after each visit or bundle four visits at end-of-month into one invoice. Save 'Weekly mow' as a reusable service line item at your standard rate.

How do I break out materials on a landscaping invoice?

Save materials as their own service line items with your markup: 'Hardwood mulch per cubic yard', 'Fertilizer per treatment', 'Seed per lb'. Add them as separate lines on the invoice so the client sees exactly what they are paying for beyond labor.

What should a landscaping estimate include?

Client name and property address, scope of work (specific: 'spring cleanup + 3 yards mulch install'), itemized labor (crew hours), itemized materials (mulch, fertilizer, plants), equipment charges if applicable, subtotal, total, and any deposit terms. Billgami builds this structure by default.

Can I send a lawn care invoice from the truck?

Yes. That is the primary Billgami workflow. Preview the invoice, share the PDF through email or text before you drive to the next stop. Works offline; PDF generation does not need cellular.

How does Billgami compare to Yardbook for solo landscapers?

Yardbook is trade-native with scheduling, routing, and CRM tailored to landscaping. Billgami is the invoice and estimate paperwork layer only. For a solo landscaper who does not need routing, Billgami has a real free tier and an optional lifetime tier ($249.99) that beats any long-term subscription math. For anyone who wants scheduling built in, Yardbook is worth its cost.

Can I invoice residential and commercial landscaping from one app?

Yes. Both use the same client-record structure. Commercial clients often need itemized breakdowns and net-30 payment terms; residential clients often pay monthly. Both patterns work in Billgami with manual status tracking.

Does Billgami process customer landscape payments?

No. Billgami never processes card payments. Clients pay you directly through check, Zelle, Venmo, or their preferred method. You mark the invoice paid when the payment lands.

Can Billgami handle seasonal landscaping billing (spring cleanup, mulch install)?

Yes. Send an estimate before the job (spring cleanup + mulch install), get approval, do the work, one tap converts the estimate to the invoice. Recurring clients (weekly mowing) and seasonal one-time work coexist in the same app.

How much does Billgami cost for landscapers?

Four tiers on the App Store: Free, $14.99 monthly, $111.99 annual, or $249.99 lifetime. Current prices are on the App Store listing. No per-invoice fee, no landscaper tier.

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